Family Engagement Policy

Family Engagement Policy and Plan for Shared Student Success 2025-2026

Revision Date: 08/28/2025

A Parent and Family Engagement Policy is a plan that describes how Southwest Middle School will provide opportunities to improve family engagement to support student learning.  We value the contributions and involvement of families to establish an equal partnership for the common goal of improving student achievement.  This plan describes the different ways that the school will support family engagement and how families can help plan and participate in activities and events to promote student learning at school and at home (Section 1116) of the Every Student Succeeds Act of 2015.

The Family Engagement Policy will be distributed to all families at the beginning of the school year through student communication. Additionally, copies are available in the Family Center, where you may also view it and provide feedback. The Policy will also be posted on the school’s website and shared at the Annual Title I meeting.

The following actions were taken to involve parents/guardians in the joint development of school-parent/family compacts that outline how school staff, parents/guardians, and students will share the responsibility for improved student academic achievement and the means by which the school and parents will build and develop a partnership to help children achieve the state’s high standards:

• An invitation to attend the Annual Title I Family Forum was sent to parents in the spring of the previous school year, offering parents/guardians the opportunity to help plan for the upcoming school year.
• A final Family Engagement Policy and School-Family Compact(s), with all of the feedback incorporated, will be posted on school website, presented at fall Annual Title I meeting, and sent home with all students to serve as an agreement of the shared responsibility for improving student achievement between the school, parents, and students.

Southwest Middle School is identified as a Title I school as part of Every Student Succeeds Act (ESSA). Title I is designed to support state and local school reform efforts tied to challenging state academic standards and reinforce and enhance efforts to improve teaching and learning for students.  Title I programs must be based on effective means of improving student achievement and include strategies to support family involvement. All Title I schools must jointly develop a written family engagement policy with all families. 

All students participating in the Title I, Part A program and their families are encouraged and invited to fully participate in the opportunities described in this policy.  The school will provide opportunities for the participation of families with limited English, disabilities, and families of migratory children. 

The staff at Southwest Middle School recognizes that the education of students is a responsibility shared with administrators, teachers, parents, and the community. Maximum learning occurs when parents are actively involved and supportive of the education of their children.  In an effort to enhance and expand parental involvement at the school level, parents will be invited to attend several meetings throughout the year in order to provide input in the planning, the review, and the improvement of school-wide Title I programs.

In order to provide parents/guardians with continuous communication, opportunities for input, and to increase family engagement, the following mandatory Title I family meetings will be held each academic school year:

• Title I Annual Meeting (Fall) – Introduces the School/Family Compacts, the Family Engagement Policy, the Title I budget, and the School Improvement Plan. Information about the school’s curriculum, assessments, and other important information is also shared at this meeting.
• Family Forum (Spring) – Provides parents/guardians with the opportunity to provide input on School Improvement Planning, the Family Engagement Budget, the Family Engagement Policy, the School-Parent/Family Compact, and staff training.

As part of our family engagement plan, Southwest Middle School and our families develop a school-parent/family compact, which is an agreement that explains how parents/families and teachers will work together to make sure students reach grade-level standards. The compacts are reviewed and updated annually based on feedback from parents, students, and teachers during Title I Annual Meeting and from the Annual Family Engagement Survey. The school-parent/family compacts also are reviewed with families during parent-teacher conferences.

GOALS FOR STUDENT SUCCESS

SCCPSS District Goals:

Goal 1: To Ensure all Students are College and Career Ready.

Goal 2: To Provide a Supportive Learning Environment that is Conducive to Teaching and Learning.

Goal 3: To Maximize Family and Community Engagement that Contributes to the Advancement of Student Growth and Success.

Goal 4: To Build Professional Capacity in Order to Achieve a Premier Student-Focused Workforce.

Southwest Middle School Goals:

Goal 1: Creates an environment that welcomes, encourages, and connects family and community members to the school

Goal 2: Establishes the structures that promote clear and open communication between the school and stakeholders

Goal 3: Establishes relations and decision-making processes that build capacity for family and community engagement in the success of students

Goal 4: Communicates academic expectations and current student achievement status of families

Goal 5: Connects families with agencies and resources in the community to meet the needs of students

Parent and Family Engagement

Southwest Middle School believes that family engagement means the participation of parents and family members in regular two-way, and meaningful communication involving student academic learning and other school activities, including ensuring:

• That parents/families play an integral role in assisting their child’s learning.
• That parents/families are encouraged to be actively involved in their child’s education at school.
• That parents/families are full partners in their child’s education and are included, as appropriate, in decision-making and on advisory committees to assist in the education of their child.

Family Resource Center

Hours: Monday – Friday, 7:30 a.m. – 3:00 p.m.

Come visit the Family Resource Center to check out books, study materials, and activities to use at home with your child. Computers are available for parents to log into PowerSchool/Parent Access and explore educational resources.

If you need support, please reach out to our Family Engagement Facilitator: Ollie Kendrick ollie.kendrick@sccpss.com or call 912-395-3540 Ext 713621

Southwest Middle School will host the following events to build the capacity for strong family engagement to support a partnership between the school, parents, and the community to improve student academic achievement. Some meetings for parents and family members will be held twice during the day, in the morning before school and in the evening at 5:30 p.m.

Building the Foundation

Southwest Middle School will take the following measures to promote and support parents/families as an important foundation of the school in order to strengthen the school and reach our school goals. We will:

• Communicate effectively by ensuring that information related academic standards/assessments, events, etc. is published in a language and format accessible to parents and is communicated in multiple ways.
• Offer training for parents and family members to help further enhance their various educational levels.
• Partner with early childhood programs, feeder schools, college and career ready resources, or other programs to help prepare parents and their children for successful school transitions.
• Provide necessary materials and handouts for parents/guardians at conferences, meetings, and activities to help parents work with their child to improve their child’s achievement.
• Collaborate with Community Partners to provide information and introduce resources to benefit families.
• Based on parent/guardian feedback, provide staff training to improve communication with parents and ideas to increase family engagement with reading and math activities for our students outside of the classroom.
• Collect feedback from parents and family members at all events, place input cards around the building and post a suggestion form on the school website in order to respond to parents’ requests for additional support for parent and family engagement activities.

Parent and Family Engagement Standards

Southwest Middle School and our parents have adopted the National PTA Standards for Family-School Partnerships as the school’s model in engaging parents, students, and the community. These standards are:

1. Welcoming All Families
2. Communicating Effectively
3. Supporting Student Success
4. Speaking Up for Every Child
5. Sharing Power
6. Collaborating with Community

School Council

The school council is an advisory body created to offer advice to the principal on matters pertaining to student achievement and school improvement. The school council initiative was created by the Georgia State Legislature as a method of involving parents, teachers, and community stakeholders in the educational process.  It is governed by state law; O.C.G.A § 20-2-85 and O.C.G.A § 20-2-86. The school council is made up of elected parents, appointed community/business members, elected teacher representatives, and the school principal, with the parent group constituting the largest segment. If you would like to learn more about the school council, please contact our principal.

Southwest Middle School’s school council members are:

Principal, Caroline Gordon Jelks, Ed.S.

Parent, Ms. Rachel Davis

Parent, Ms. Kristie Duncan

Parent, Ms. Alexiss Bailey

Member, Ms. Renae Grant

Member, Mr. Ollie Kendrick

Member, Ms. Aimee Yarber